Deposit Guidelines

All departmental deposits must include a properly completed Report of Money Received (Comptroller Form No. 133). The following guidelines should be used when preparing departmental deposits.

1. All funds should be deposited with the University Cashier upon receipt by the department.
   
   
2. Checks must be properly endorsed with an authorized endorsement stamp. For instructions to properly order Endorsement stamps, please phone the Bursar’s Office at (773) 702-7071.
   
   
3. Daily deposits should be submitted on a single Report of Money Received, Comptroller Form No. 133. All sections of the report must be properly completed prior to processing.
   
   
4. Domestic checks, all Canadian checks and foreign checks drawn on a USA bank may be included on the same Form No.133.
   
   
5. Travelers Cheques and domestic money orders should be deposited as checks. They should not be included in the cash total on Form No.133.
   
   
6. Foreign checks, not drawn on a USA bank, should be submitted on a separate Form No.133. The amount should be left blank, as amounts are not known until after the collection process is complete. Once collection is complete, the Bursar’s Teller will enter the amount and return the receipt copy to the originating department.
   
   
7. Japanese Money Orders should be submitted on a separate Form No. 133. This type Money Order requires individual handling by the processing bank.
   
   
8. Check deposits, with more than one check, must be submitted with a calculator tape. Do not include coins or currency on the calculator tape. Calculator tapes must have a clearing mark and list all checks in the same order as in the bundle.
   
   
9. Checks should be deposited in bundles of no more than 200 checks per bundle. Each bundle must have a calculator tape. If there is more than one bundle, a separate calculator tape should recap the totals of all bundles submitted.
   
   
10. To receive funds for credit card transactions, the original Batch Settlement Form must be submitted with Form No.133. The "Dept #"on Form No.133 translates to a department credit card merchant number. A Department with more than one merchant number will be assigned multiple Dept #’s to facilitate credit card deposits.

All deposits not within the above guidelines will be returned for correction. For questions or problems meeting the above guidelines, please call the University’s Head Cashier at 702-7074.