External Scholarships and Awards

External Scholarships are monetary scholarships received from a third-party organization to assist with educational costs.

Students or their External Scholarship Organizations may submit External Scholarships to the University of Chicago Office of the Bursar for application toward the Student Account balance due.

All External Scholarships and Remission documentation from providers and agencies require review by the Bursar's Office and the Office of Financial Aid. You may submit your information by contacting us and attaching your documents.

All scholarships submitted to the Office of the University Bursar are included in your anticipated aid calculation and are reported to your Financial Aid Office before they are applied to your Student Account.

The University of Chicago will honor the direction of the scholarship application if the External Scholarship Organization provides information at the time of submission. If no specific information is provided, the application will be determined by your Financial Aid Office.

Please follow the University Bill Due Date Schedule if this fund/award does not cover your total balance due.

Priority Deadline

To ensure your External Scholarship is received and processed before your Bill Due Date, please submit your External Scholarship by the corresponding priority deadline listed below. External Scholarships received after the priority deadline may be subject to delays and may impact your Student Account balance.

External Scholarship Processing Guidelines

Students or their External Scholarship Organizations may directly submit External Scholarships to the University of Chicago Office of the Bursar for processing according to the following guidelines.

Delivery of Funds

All External Scholarships require the following information to accompany funds:

• Student Name

• Student ID Number

• External Scholarship Organization Name

• External Scholarship Organization Address, Email

• External Scholarship Processing Information

External Scholarship Organizations or the student may submit funds to the University of Chicago through the following methods:

Paper Check

Please mail your paper check to our office at the address listed below. The check must be endorsed if made payable to the student AND the University of Chicago. Please write “For Deposit Only University of Chicago” on the back of the check and sign on the endorsement line before submitting.

Mail check directly to:
Office of the University Bursar
External Scholarship Processing
6030 S Ellis Ave Chicago, IL 60637*

If you recently mailed your scholarship information to the Bursar's Office's physical address, we will update your student account once we receive it.

Please be advised that we may need 3-5 weeks to process your awards. Monitor your my.UChicago student account for updates.

*Any other University address used, including any Financial Aid Office, will delay processing.

Please be advised that we may need 3-5 weeks to process your awards. Monitor your my.UChicago student account for updates.

*Any other University address used, including any Financial Aid Office, will result in processing delays.

ACH Credit /Bank Wire Information for Organizations

If your organization is transmitting funds via Bank Wire/ACH, please contact us.

W-9 Request for Tax-Payer Identification Number

If your External Scholarship Organization requires a W-9 or other documentation from the University before processing a scholarship, please forward your request and required documents to the Office of the University Bursar.

External Scholarship Processing Process

Once funds are received, your External Scholarship is processed according to the following guidelines:

The Office of the Bursar receives your External Scholarship and will notify you of receipt to your official UChicago email account.

The Office of the University Bursar notifies your Financial Aid Office of your External Scholarship.

Your Financial Aid Office reviews the scholarship and either:

• Prepares your External Scholarship for processing (2-3 weeks processing time); OR

• Rejects the Scholarship and requests it be returned to the External Scholarship Organization.

Once your scholarship is prepared for processing, you may view this on your Financial Aid in UChicago. External Scholarships are scheduled for processing across the academic year and generally processed 10 days before the beginning of a quarter (if received by the priority deadline).

If you do not attend, withdraw, or reduce your enrollment, your External Scholarship will be refunded directly to you, and you will be responsible for returning funds to your External Scholarship Organization.

If you have any questions about submitting your External Scholarship for processing, please contact the Office of the University Bursar. If you have any questions about your scholarships and the impact of the External Scholarship, please contact your Financial Aid Office.

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